Answering FAQ: An employee has left the company and no longer requires access to 1time, but the “Delete” option is unavailable, why?

Why Employees Cannot Be Deleted

Once employees have logged time in your system, their records become an integral part of your historical data. This logged time can include work hours, project contributions, and other critical information that forms the backbone of your business records.

Handling Employees Who Are No Longer with the Company

For employees who are no longer with your company, it is essential to manage their records without compromising the integrity of your historical data. Instead of deleting these employees, you should mark them as “Inactive”. This approach ensures that you retain all their historical data while keeping your active employee list current and manageable.

Steps to Mark Employees as Inactive

1. Access Your Employee List: Navigate to your employee management section where you can view all the employees in your system.
2. Highlight the Employee: Locate and highlight the employee you wish to mark as inactive. This action selects the employee’s record for status change.
3. Change Status to Inactive: At the top of the screen, click on the “Change Status” button. This will open a menu or prompt where you can select the “Inactive” status for the employee.

By following these steps, the selected employee will be marked as inactive.

It is important to note that Inactive employees do not count towards your subscription’s employee limit.